Theater click
for sample layout
Conference Rooms Can Be Divided In
Two Sections.
Full = 1922-Sq. Ft. Max
202 Half = 961-Sq.
Ft. Max 101
Seats or chairs in rows facing a
stage area, head table, or speaker (with no conference table)
Used for:
This is the most efficient set-up
when the attendees will act as an audience. This set-up is not
recommended for food events or if note taking is required.
Set-up hints:
This is a very flexible room set-up.
Rows can be circular, semi-circular, straight, or angled toward
the focal point.
Offset each row so that attendees
don't have to look over the person in front of them (this will
increase the space required).
If using banquet type chairs, space
them 3" to 6" apart as these chair
If you have the space, allow for
24" between rows to allow attendees easy movement in and out
of the row.
Pros:
Good for large groups when reading/writing
are not required
Cons:
Elevation changes needed for large
groups
No writing surface
A series of conference tables set
in the shape of the letter U, with chairs around the outside.
Used for:
This layout style is often used for
Board of Directors meetings, committee meetings, or discussion
groups where there is a speaker, audio-visual presentation or
other focal point.
Set-up hints:
A minimum of 2' of table space is
required per attendee.
Skirt the inside of the "U" if attendees
are being seated only on the outside.
Avoid the "U" set-up for groups greater
than 25, as the sides of the "U" become too long and may not
promote participation from all attendees.
Pros:
Good work space
Good interaction between participants
Ideal when audio-visual or speakers
are involved
Cons:
Rows of conference tables with chairs
facing the front of a room (and usually a speaker), providing
writing space for each person.
Used for:
This room set-up is ideal for note
taking, meetings requiring multiple handouts or reference materials,
or other tools such as laptop computers. This is the most comfortable
set-up for long sessions and allows refreshments to be placed
within reach of each attendee.
Set-up hints:
Tables that extend beyond the stage
or podium should be angled toward the speaker.
Allow for approximately 2' of space
per person at each table. (More space may be required depending
on the amount of materials).
Minimum space between tables is 3'.
Provide 3½' if space allows, for ease of movement in and out
of rows.
Pros:
Presenter can see all participants
Accommodates large groups in less
space
Cons:
Minimal interaction possible
Participants only see each other's
backs
Conference or Boardroom click
for sample layout
Full = 1922-Sq.Ft. Max
48 Half = 961-Sq.Ft. Max
24
A rectangular or oval table set up
with chairs around all sides and ends.
Used for:
This table layout is often used for
Board of Directors meetings, committee meetings, or discussion
groups.
Set-up hints:
Many facilities offer rooms with
permanent conference tables in a variety of shapes.
If these are not available, standard
conference tables can be placed together to form a square, rectangle
or hollow square.
Remember, the larger the set-up,
the harder it is for attendees to see others at the end opposite
them.
Pros:
Good work space
Good working atmosphere
Good interaction between participants
Cons:
Not ideal for audio-visual presentations
Not ideal for speakers
Square conference tables arranged in a square (or rectangle),
leaving the center open. Chairs are placed around the outside
of the tables.
Banquet Rounds click
for sample layout
Full = 1922-Sq. Ft. Max
160 Half = 961-Sq.
Ft. Max 80
A group of round tables, each seating
6-10 people, set to facilitate serving food, usually in a hexagonal
or square pattern.
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