Comfort Suites
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717 334-6715 or 1 800-334-6912
Comfort Suites
Meeting Rooms

  The Comfort Suites, Gettysburg PA 17325 is your ideal choice for corporate meetings, reunions, conferences, showers, parties or weddings. Our elegant divisible Ballroom accommodates up to 150 guests comfortably. The room is equipped with padded seat and backrest chairs for extended seating, overhead projection system with 12ft. screen, audio visual equipment, podium and microphone. Your overnight guests will be comfortable in our spacious suites, with included hot breakfast. The hotel has adequate parking  to accommodate your guests; the lobby offers two cozy seating sofa arrangements and a business center with complimentary copy and fax machine.

Catering is available upon request for breakfast and lunches, dinners and snacks.

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Theater  View Layout (PDF) 

  Conference Rooms Can Be Divided In Two Sections.

  •  Full (open) room  = 1922-Sq. Ft. hosts maximum 202 occupants

  • Half ( divided) room  = 961-Sq. Ft. hosts maximum    101 occupants
    Seats or chairs in rows facing a stage area, head table, or speaker (with no conference table)

This is the most efficient set-up when the attendees will act as an audience. This set-up is not recommended for food events or if note taking is required.

Set-up hints: 
I. Very flexible room set-up. Rows can be circular, semi-circular, straight, or angled toward the focal point.
II. Offset each row so that attendees don't have to look over the person in front of them (this will increase the space required).If using banquet type chairs, space them 3" to 6" apart as these chair. If you have the space, allow for 24" between rows to allow attendees easy movement in and out of the row.

  • Pros:
    Good for large groups when reading/writing are not required

  • Cons:
    Elevation changes needed for large groups
    No writing surface
    Minimal group interaction

U-Shape  View Layout (PDF)

  • Full Open Room  = 1922-Sq. Ft. hosts maximum of  52 occupants

  • Half Divided  Room  = 961-Sq. Ft. hosts maximum of  26 occupants

A series of conference tables set in the shape of the letter U, with chairs around the outside. This layout style is often used for Board of Directors meetings, committee meetings, or discussion groups where there is a speaker, audio-visual presentation or other focal point.

Set-up hints:
I. A minimum of 2' of table space is required per attendee.
II. Skirt the inside of the "U" if attendees are being seated only on the outside.
III. Avoid the "U" set-up for groups greater than 25, as the sides of the "U" become too long and may not promote participation from all attendees.

  • Pros:
    Good work space
    Good interaction between participants
    Ideal when audio-visual or speakers are involved

  • Cons:
    Not ideal for larger group

Classroom View Layout (PDF)

  • Full Open Room  = 1922-Sq. Ft. hosts maximum of 132  occupants

  • Half Divided Room  = 961-Sq.Ft. hosts maximum of  66 occupants

Rows of conference tables with chairs facing the front of a room (and usually a speaker), providing writing space for each person. This room set-up is ideal for note taking, meetings requiring multiple handouts or reference materials, or other tools such as laptop computers. This is the most comfortable set-up for long sessions and allows refreshments to be placed within reach of each attendee.

Set-up hints:
I. Tables that extend beyond the stage or podium should be angled toward the speaker.
II. Allow for approximately 2' of space per person at each table. (More space may be required depending on the amount of materials).
III. Minimum space between tables is 3'. Provide 3½' if space allows, for ease of movement in and out of rows.

  • Pros:
    Presenter can see all participants
    Accommodates large groups in less space

  • Cons:
    Minimal interaction possible
    Participants only see each other's backs

Conference or Boardroom  View Layout (PDF)

  • Full  Open Room = 1922-Sq.Ft. hosts maximum of 48  occupants

  • Half Divided Room  = 961-Sq.Ft.hosts maximum of 24 occupants

A rectangular or oval table set up with chairs around all sides and ends.
This table layout is often used for Board of Directors meetings, committee meetings, or discussion groups.

Set-up hints:
I. Many facilities offer rooms with permanent conference tables in a variety of shapes.
II. If these are not available, standard conference tables can be placed together to form a square, rectangle or hollow square.
III. Remember, the larger the set-up, the harder it is for attendees to see others at the end opposite them.

  • Pros:
    Good work space
    Good working atmosphere
    Good interaction between participants

  • Cons:
    Not ideal for audio-visual presentations
    Not ideal for speakers
    Not ideal for larger groups

Hollow View Layout (PDF)

  • Full Open Room = 1922-Sq.Ft. hosts maximum of  46  occupants

  • Half  Divided  Room = 961-Sq.Ft. hosts maximum of 23 occupants

Square conference tables arranged in a square (or rectangle), leaving the center open. Chairs are placed around the outside of the tables.

 Banquet Rounds  View Layout (PDF)

  • Full Open Room = 1922-Sq. Ft. hosts maximum of 160 occupants

  • Half Divided Room =  961-Sq. Ft. hosts maximum of 80 occupants    

 A group of round tables, each seating 8 people, set to facilitate serving food, usually in a hexagonal or square pattern.

Use Crescent rounds (the back half of round tables) when all participants should face a speaker or screen)

Ballroom Amenities:

  • Speaker/ Presenter Podium

  • Projector

  • Complimentary WiFi

  • Free High Speed Internet

  • Phone line in room

  • Catering available per request

  • Accessible Path of Travel

  • In-Room Mobility Accessibility